Privacy Policy - CPHR NL

Chartered Professional in Human Resources Newfoundland and Labrador (CPHR NL) maintains the principles of integrity and trust with respect to the privacy of personal information. As part of this commitment, the CPHR NL will protect the privacy at all times of personal information received from our members, employees and applicants for employment, membership, partnerships, as well as personal information received from other source . To ensure this commitment, the CPHR NL agrees to comply in all material respects with applicable privacy laws.

Definition of Personal Information

The Access to Information and Protection of Privacy Act, in Newfoundland and Labrador defines Personal Information as recorded information about an identifiable individual including: the individual’s name, address, telephone number; race, national or ethnic origin, colour, religion, political beliefs; age, sex, identifying number, education, and criminal or employment status.

This is the definition adopted by CPHR NL.

Collection, Use or Disclose Personal Information

CPHR NL is committed to administrating and delivering superior services to our members and stakeholders. As a result, we collect, disclose and use information, when applicable, for the following purposes:

  • To fulfill the objectives of the Association as outlined in the bylaws;
  • To process applications for membership and continuing professional development of the CPHR designation;
  • To process registrations for continuing professional development, exams, conferences, and other CPHR NL events;
  • To distribute association publications;
  • To communicate association messages;
  • To contact members regarding membership, certification and accreditation messages;
  • To notify members of new membership benefits and other association related information; and,
  • To provide access to the Online Membership Directory for networking purposes.

Information collected may be placed in databases, e-mails, word processing merge documents, and other electronic systems to facilitate the uses described above.

When you visit our website our web server automatically collects standard information including IP address, domain, length of visit, pages visited, referring sites or sites from which you came, the site to which you go, browser type etc. We use this information to compile reports assessing the usefulness of our site to our visitors, to assess our marketing efforts, and to monitor our website’s performance. These reports are statistical in nature and do not identify individual users.

Some sections of our website may distribute “cookies” (small amounts of information) to your web browser about your visit to our site. Cookies enhance your browsing experience and allow us to recognize you when you return to the CHPR NL site. If you have concerns about this, you can change your web browser settings to not accept this information or to display warning messages.

CPHR NL’s website contains links to external websites, owned and operated by third parties. We are not responsible for the content or privacy policies of such sites and recommend that you review their privacy policies prior to providing any personal information on those sites.


By accessing and using information from our website, completing a form, or by sending information to the CPHR NL, you agree to the terms of this privacy policy and to our practices of collecting, using and disclosing your personal information. We may amend our privacy policy from time to time. Such updates may affect our practices of collecting, using and disclosing your personal information. Exceptions to our privacy policy may be made for particular types of transactions. When such exceptions are to be made, your consent will be sought prior to your entering the transaction.


CPHR NL recognizes our obligation to protect the personal information we have gathered and is committed to protecting it.

The website utilizes 128-bit SSL certificates, is password protected, has a hardware-based firewall and an Intrusion Detection System that is monitored 24/7-365 at the Peer1 Network Operations Centre – thereby offering the highest level of encryption or security possible. This means you can rest assured that communications between your browser and this site’s web servers are private and secure.

With this, CPHR NL will maintain reasonable safeguards, that comply in all material respects with industry standards, to guard personal information against unauthorized access, disclosure, loss, destruction or modification.


CPHR NL makes all efforts to ensure that personal information collected, used and disclosed for its intended uses is as accurate and complete as possible.

Individuals Access their Personal Information or To Relay Concerns

Individuals have a right to access and review their personal information collected by the Association.

To make a request, gain access to your information, or file a complaint, please do so in writing to the address below. The CPHR NL reserves the right to charge a reasonable fee for the copying of this information.


PO Box 21454

St. John’s, NL

A1A – 5G6




Document Control


Action(s) Updates Author Date
Created Initial document Tami MacDonald, Director of Certification December 3, 2016